You welcomed advice and input so here is mine. Please take them in the spirit intended. Advice and input. That's all it is. I am sure you are going to pull it off and it's going to be great.
I would consider revising that show flyer. You do have a phone number on there so that may be enough. The aesthetics are terrific but there are no details. Is there even judging or awards at all or is this a cruise in? It does not specifically say what cars are welcome. Is there a limit to the number of entries? You are assuming a lot of people to expect them to know what a "Fox" is. There is a reason the new windshield wipers you bought have a warning on the package that says "
Do not attempt to replace while driving down the road"...it's because someone tried to. Can I bring a Chevy LS powered Granada? What about a 87 Lincoln 5.0 HO LSC? Can I bring a pop-up tent? A Lot of shows don't allow it because they blow over in the wind. Is there trailer parking?
Everything else below depends on the answer to question 1, LOL.
Don't let non-registered cars or even confused registration staff hold up traffic coming in. Everyone starts their day off already not liking your show and in bad moods if they have to sit there idling for 35 minutes just to get parked. It's unnecessary yet I see show staff do it all the time. PARK, PARK, PARK. MOVE MOVE MOVE! Every thing else can be worked out after they are parked and out of the way. There are several ways to handle it from there. Hand them a card with a number on it, or tell them to note the number on their parking spot and bring that to registration. Do not let anyone sit there and fill out an entry form while 35 year old cars behind them sit idling and overheating.
Have enough access to restrooms and trash cans. Trash cans are important unless you and your staff has unlimited time to pick it up afterwards because that is how inconsiderate people are these days. If they can't spot a trash can, they leave it on the curb and go home.
Don't get greedy with the number of entries just to get bigger or make more $$$ (I know that is not YOUR goal because it's free, just sayin'). If you don't have enough staff to judge them all by the time you say you will be having awards, you will have a frustrated mob on your hands. Call a local Corvette or Camaro or whatever club now and ask them to help judge. Agree to judge theirs this year or maybe give them a "special area" off to the side to show their cars and give them an award and a free burger or something so you have enough help. Everyone loves looking at nice cars. Make sure to add in enough time for judging "adjustments". Count on at least 30-45 minutes of additional time for finding cars not parked in the right spot because they moved or maybe were locked for some dumb reason, ties for special awards, re-judging certain cars. It happens. It ALWAYS happens. Judging sheet says it's supposed to be a 79 Pace Car and the judge is staring at a 93 Convertible Saleen because the guy pre-registered then changed his mind and brought a different car so it's classed wrong. Have the judges skip that car and immediately move on to others. Have a pre-appointed person on the ready to go find cars or owners of cars so judges aren't wandering around the lot asking strangers if they know the person.
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